Moving to a new office location can be just as challenging as the process of moving to a new home. You have desks, office furniture, computers, printers, and other items that need to be packed. Unlike residential moves, you are often under tighter time constraints because you still need to be open and operational.
To help you prepare for your office move, our Toronto movers are excited to share these great tips!
Tip #1: Start planning now.
Waiting until the last minute to start planning your office move is never a good idea. There can be numerous processes you need to think about, plan, and decide the best approach with minimal impacts on your operations.
You also need to plan out your new office location and how you will set it up. You don’t want to spend your first week in your new location unpacking and rearranging because you didn’t plan ahead.
Tip #2: Hire a professional moving company.
As soon as you know you are moving offices, you want to hire a professional mover, even when your move is 6 months or more away. Professional movers with expertise in office moves are a valuable asset. They can assist you in several aspects of planning and preparing for your move. Plus, by hiring a mover now, you will be able to get your first choice.
Tip #3: Designate a moving manager.
It is a good idea to assign one of your employees to be the moving manager. Designate various moving tasks to them, like finding out how to transfer your phones, network, and so on. Having a moving manager also gives your other employees a single person to talk to if they have questions about the move.
Tip #4: Work with your moving manager to assign moving tasks.
While your movers will take care of the moving, you still need to pack up a lot of your office. Make sure each employee is tasked with packing up their own items on their desks, like office supplies and personal belongings.
Tip #5: Schedule the transfer of utilities.
Don’t forget to notify your utility providers of your move date and what is needed to transfer your utilities to the new office location. You will want phones, internet access, etc. on and working at your new location on the first day there.
Tip #6: Label all your moving boxes.
Labeling your moving boxes will be vital to let your movers know exactly where each box will need to go in your new office. Have your moving manager start an inventory to keep track of the total number of boxes being moved. The inventory list will also come in handy once you are in your new location to verify nothing was left behind.
Moving to an office can be a lot of work. Be sure to check out Part 2 of our office moving tips for even more great ideas. For help planning and preparing for an office move in Toronto and the GTA, local or long distance, please feel free to contact Sueland Moving & Storage at (416) 747-9899 today!
